VANYAVANYA
FeaturesFor HostsSign In

Legal

Privacy Policy

Last updated: September 4, 2026

1. Overview

VANYA ("we," "us," or "our") operates a private travel and event portal ("the App") that helps hosts, travelers, and guests coordinate group trips, events, activities, lodging, flights, expenses, and communication. This Privacy Policy explains what information we collect, how we use it, how it is shared, and the choices you have.

2. Information We Collect

  • Account information: your name, email address, and authentication credentials. When you register using a social login provider (such as Google, Microsoft, Apple, or Facebook), we receive the account information that provider shares with us.
  • Profile information: nickname, phone number, home city, bio, interests, travel preferences, and profile photo that you choose to share with your trip or event group.
  • Trip and Event data: trip and event details, descriptions, dates, destinations, and settings that you or a host create.
  • Invitations and join codes: email addresses and invitation records used to invite participants to trips and events.
  • Board content: posts, replies, reactions, polls, mentions, and uploaded images that you contribute to a trip or event board.
  • Messages: group messages and direct messages you send to other members.
  • Announcements: broadcast messages from hosts, including acknowledgement records.
  • Activities and itinerary: activity details, RSVPs, personal itinerary items, and calendar sync records.
  • Travel information: flight details, lodging reservations, and transportation arrangements, including whether you choose to share them with the group.
  • Expenses and payments: expense records, shared splits, payment handles, and where payments are enabled, balance and invoice records.
  • Event attendee information: for events with logistics enabled, attendee details, travel documents, dietary and accessibility requirements, and operational assignments.
  • Location-related information: activity locations, lodging addresses, and map directions that you or hosts enter into the App.
  • Usage data: basic analytics about how you interact with the App so we can improve it.

3. How We Use Your Information

  • To create and manage your account, profile, and trip or event memberships.
  • To coordinate group activities, lodging, flights, transportation, and shared expenses among confirmed members.
  • To send you trip announcements, daily summaries, and reminder emails that you have opted into.
  • To provide in-app group and direct messaging between members.
  • To power AI-assisted features such as the VANYA Assistant and Intelligence.
  • To operate, maintain, and improve the App's features.

4. How We Share Your Information

We do not sell your personal information. How your information is visible within the App depends on the type of data, your role, the experience's settings, and your sharing preferences:

  • Trip and Event membership: Most experience data is visible only to confirmed members of the same private Trip or Event.
  • Role-based access: Hosts and designated team members may have access to operational and attendee information relevant to their role. Travelers and guests see information appropriate to their participation.
  • Board post visibility: You can control whether your board posts are visible to everyone, specific people, or only yourself. Posts default to visible to all members of the experience unless you choose otherwise.
  • Shared vs. private records: Travel information, lodging, and expenses that you mark as shared are visible to other members. Private entries remain visible only to you.
  • Event attendee visibility: Attendee information may be visible to the event host team and other attendees, subject to your profile sharing preferences and the event's configuration.
  • Public or featured experiences: Some experiences may be designated as public or featured, in which case limited, safe presentation information (such as the title, destination, and cover image) may be readable by anyone. Detailed trip and event data remains restricted to confirmed members.
  • Service providers: We may share data with trusted service providers (such as our payment processor and email delivery service) who help us operate the App, subject to appropriate confidentiality obligations.
  • Legal compliance: We will comply with legal requests where required by law.

5. Visibility and Sharing Controls

You have control over certain aspects of how your information is shared:

  • You can choose whether your profile appears in traveler directories and attendee lists.
  • You can set the audience for individual board posts to everyone, specific people, or only yourself.
  • You can choose whether your travel, lodging, and expense records are shared with the group or kept private.
  • You can opt in or out of daily summary and reminder emails from your profile settings.
  • Hosts control which tools and modules are enabled for each Trip or Event, which affects what information is visible to participants.

Not all information is visible to all members of an experience. Your role, the experience's settings, your sharing preferences, and the type of record all determine visibility.

6. AI-Assisted Features

VANYA may use AI-assisted functionality to help you plan, organize, summarize, analyze, or create information. When you use these features, information you provide, such as trip details, activity descriptions, and board content, may be processed to generate suggestions, summaries, or other helpful output.

AI-assisted output is informational only and does not constitute professional travel, safety, legal, financial, or other expert advice. VANYA does not guarantee the accuracy, completeness, or reliability of AI-generated content. You are responsible for verifying AI-assisted output before relying on it.

7. Intelligence Features

VANYA may offer Intelligence features that surface relevant information about travel conditions, local factors, or potential impacts on your plans. For these features, external and authoritative sources provide the underlying information. VANYA may help determine relevance, summarize information, or surface potential impacts, but does not create or warrant the accuracy of the underlying source data. You should verify critical information through the original sources.

8. Third-Party Integrations

VANYA may integrate with third-party services that you connect or that help operate the App:

  • Social login: Google, Microsoft, Apple, and Facebook may be used for account creation and sign-in, subject to each provider's terms and privacy policy.
  • Calendar sync: You may connect Google Calendar to sync activities and itinerary items with your personal calendar.
  • Link previews: When you paste a link into a board post, VANYA may retrieve publicly available preview information (such as a title and image) from the linked website.
  • Map services: Activity locations and directions may open in Google Maps or Apple Maps, subject to those services' terms.
  • Payment processing: Where payments are enabled, a third-party payment processor handles transactions. VANYA does not store full card numbers.
  • Email delivery: We use a third-party service to deliver notification and summary emails.

Your use of third-party integrations is subject to the terms and privacy policies of those providers.

9. Data Security

VANYA takes reasonable measures to protect your information. Access to Trip and Event data is restricted so that only authenticated, confirmed members can view records belonging to their experiences. Different roles within an experience have different levels of access to data.

While we take steps to protect your information, no method of transmission or electronic storage is completely secure. We cannot guarantee absolute security. We are not able to guarantee that any specific security certification, encryption standard, or compliance framework applies to the App at this time.

10. Data Retention and Deletion

Your data is retained for as long as your account is active and as needed to provide the App's services. When you delete records within the App, they may be moved to Recently Deleted and remain recoverable for a limited time before being permanently purged.

You may request permanent deletion of your account and all associated data from Settings, under Account Management. Account deletion is irreversible and will remove your trips, activities, messages, notifications, and profile data. Some anonymized or aggregated data may be retained for analytics purposes.

You may also request a copy of your data using the data export feature available in Settings.

11. Your Choices

  • You can edit or update your traveler profile at any time from the Profile page.
  • You can toggle whether your profile is visible in traveler directories and attendee lists.
  • You can opt out of daily summary and reminder emails from your profile settings.
  • You can control the audience for your board posts.
  • You can choose whether your travel, lodging, and expense records are shared or private.
  • You can export your data from Settings at any time.
  • You can request permanent deletion of your account and all associated data from Settings.

12. Children's Privacy

The App is not intended for children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can delete it.

13. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. We encourage you to review this page periodically.

14. Contact Us

If you have questions or concerns about this Privacy Policy or your personal data, please contact us at info@gowithvanya.com.